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Old 12-09-2009, 10:23 PM   #1
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Deposits and Payments

What process are people doing for catering deposits? when? How much? When is the final payment due? What about refunds? I have a 200 person wedding in May and wondering the best way to do this. Thanks!
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Old 12-10-2009, 12:12 AM   #2
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Re: Deposits and Payments

Quote:
Originally Posted by nakedpigbbq
What process are people doing for catering deposits? when? How much? When is the final payment due? What about refunds? I have a 200 person wedding in May and wondering the best way to do this. Thanks!
When I was in the game, it was 50% down 3 weeks before the event, and COD. If they pay by check, Make sure you cash it ASAP! (deposit check) If the event was on a Saturday or Sunday, tell them it has to be cash. Serve no dish till you get your dough!
refunds? What is that! HELL NO! Set a time limit if your cooking on sight. If it's a drop off, get the cash before you do any thing. May seem harsh, but I never got screwed. Draw up a contract, and have them sign it before you take a deposit. Mail the thing. I gave five days grace period from the time of there call, and had a contract in the mail the next day. I have been a victim of " Oh, my husband / wife has the check book. Another one I loved is " We are too busy to pay you now, can we take care of it later?"
There are nice folk, and bad folk out there. I mean, come on, you don't go to the market / store and say " I would gladly pay you Tuesday for some pork today "
Get the dough, or no food. Your in it to make a buck, but some will try to hose you. Don't give them a chance!

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Old 12-10-2009, 06:34 AM   #3
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Re: Deposits and Payments

Im way too lazy to cater but have done it in the past when I wasn't thinking rational. Will agree with Pigs entirely. Get at least half the money up front so in case they stiff you on the other half you still make a little. Lets you go chopping with their money instead of your own etc.

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Old 12-10-2009, 06:47 AM   #4
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Re: Deposits and Payments

Thanks guys!
I was thinking half up front and balance one week before the event so I wasn't far off!
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Old 12-10-2009, 07:53 AM   #5
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Re: Deposits and Payments

What Pig says about a contract is very important, make sure they understand what a deposit is. More than once I have run into customers who think they are getting the deposit back .... WTH do they think the deposit is for? Loads of great excuses for canceling late, sorry your mother died, but .... Do you get the idea I've been burned more than once. Get a deposit and keep it, no matter what!
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Old 12-10-2009, 10:36 AM   #6
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Re: Deposits and Payments

Same goes for friends Line I used was " I have to have you sign a contract so we can still be friends " Be clear about every thing they expect and what they want. When I first started out I had a drop off for fifty pounds of pulled pork and got there and the lady said " where is the pig? " I said "you asked for fifty pounds of pulled pork, not a whole hog. " MAN, she got in my face. So I just got back in the van not saying a word and started it up as I was going to leave. She changed her tune after that. And remember, the general public is stupid. So be clear as what they are getting. And get it in paper and ink.

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Old 12-11-2009, 05:25 PM   #7
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Re: Deposits and Payments

Contract. 50% deposit. Final payment 2 weeks before event, check? 4 weeks before event. Refunds, nope, well, I did, both lost there jobs an well, sometimes I'm a nice guy!

Anybody balks at that an they er tryin ta stiff ya.

Set limits on what ya do an how long, cause otherwise ya could be there all night fer cheap!
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Old 12-11-2009, 06:35 PM   #8
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Re: Deposits and Payments

I require 10% to lock the date, 50% of the balance 3 weeks prior to event date and balance due day of. The contract which I use is posted on my website if you want to take a look.
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Old 12-12-2009, 11:24 PM   #9
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Re: Deposits and Payments

Thanks for sharin that DJ..Im gonna go check it out.

I too say 50% up front...then your covered for not taking a loss on the food and wood/charcoal.........then the remaining balance on the day of.
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Old 12-13-2009, 02:54 PM   #10
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Re: Deposits and Payments

What about pricing say a 40 person event for a buffet style not per plate or is it done per plate anyway
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